SICV&GIS 2018

Accommodation

Participants interested in reserving a hotel room through OIC srl Organizing Secretariat are kindly requested to contact the Registration and Hotel Accommodation Department to receive a detailed offer:

International Congress Management

OIC s.r.l.
Viale G. Matteotti, 7 - 50121 Florence, Italy
Tel. +39 055 50.35.370
Fax + 39 055 57.02.27
registrationECMM2019@oic.it

Please note that this is the official 7th ECMM Conference website for the registrations / housing and that no other websites, companies or agencies are authorised to sell the registrations/ hotel booking in any way or to contact you directly.

A limited allotment of rooms has been reserved at the Hotel Hilton Garden Inn, only 300 m from the Conference Venue.

Please note that Florence attracts millions of visitors every year. Due to limited room availability, we do advise you to make your reservation as early as possible in order to have the best choice of available hotels. Hotel accommodation is subject to availability and will be allocated on a first-come, first-served basis.

The indicated room/night rates and availabilities are only applicable for reservations made through the Organizing Secretariat OIC, and received by 30 July 2019. After this date the Organizing Secretariat OIC can not guarantee any reservation even though all efforts will be made to satisfy the requests upon availability.
Reservations will be confirmed by e-mail only upon receipt of the full pre-payment.

Participants may proceed with the on-line reservation system

BOOK YOUR ROOM NOW

HOTEL SINGLE OCCUPANCY DOUBLE OCCUPANCY
Hotel Hilton Garden Inn € 135,00 € 152,00

Rates are in Euro, per room and per night including breakfast and VAT.

A local touristic tax will be charged in addition to the rooms’ costs:

  • € 4,80 per person per night for reservations in 4 star hotels

To secure adequate overnight capacities, hotel rooms for the conference have had to be contracted a long time in advance.  Please note that hotels occasionally publish online or last-minute promotion rates for a limited number of rooms which may vary from the prices contracted for the conference.

Participants can also book accommodation on their own via the provided link below:

Hotels.com

Here below a list of recommended hotels:

  • STARHOTEL TUSCANY 4* - Walking distance
  • NIL HOTEL 4* - Walking distance
  • B&B PALAZZO DI GIUSTIZIA 3* - Walking distance
  • GRAND HOTEL BAGLIONI 4* - City centre (connected to the conference venue through the tramline T2)
  • HOTEL LONDRA 4* - City centre (connected to the conference venue through the tramline T2)
  • AMBASCIATORI HOTEL FLORENCE 4*- City centre (connected to the conference venue through the tramline T2)
  • HOTEL ALBANI FIRENZE 4*- City centre (connected to the conference venue through the tramline T2)
  • GLANCE HOTEL IN FLORENCE 4*- City centre (connected to the conference venue through the tramline T2)
  • HOTEL CORONA D’ITALIA 3* - City centre (connected to the conference venue through the tramline T2)
  • HOTEL MALASPINA 3* - City centre (connected to the conference venue through the tramline T2)

Terms of payment

Please note that your hotel reservation cannot be processed without payment. You may pay by credit card or bank transfer (see details below). We strongly encourage on-line registrations (credit card payments only).

You can choose from the following payment methods:

Credit cards The following credit cards are accepted American Express, VISA, MasterCard
Bank transfer
(not available for online applications)
Account name
Bank name
Bank Address
IBAN
SWIFT code
OIC srl
Intesa Sanpaolo SpA
Viale Matteotti 20r, 50132 Florence, Italy
IT85 V030 6902 9010 0000 0010 628
BCITITMM
Charges Bank transfers must not involve charges for the recipient
Important information Please indicate your name and surname and ECMM2019 as reference on your payment so that we can identify you for confirmation

Cancellations and refunds

Any change or cancellation in connection with hotel accommodations must be set in writing to Organising Secretariat OIC Fax +39 055 5035230, E-mail: registrationECMM2019@oic.it

Hotel will not accept any changes or cancellations directly.

  • Up to and including 10 May 2019: only € 25,00 will be withheld for administrative charge.
  • From 11 May to 15 July 2019 inclusive: one night accommodation will be withheld as cancellation charge.
  • From 16 July to 5 September 2019: the paid amount will be refunded with a deduction of 80% as cancellation charge.
  • From 5 September 2019: no refund will be made for cancellations, changes and reduction of stay duration.
  • No-shows and early departure: 100% of the total amount of the room booked and not used will be withheld as penalty charge.
  • Booking fees cannot be refunded in any case.
  • Should a delegate not attend the conference, for whatever reasons, no further claims for reimbursement can be made. All delegates are urged to take personal travel insurance.